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Dispatch/Scheduling Clerk in Birmingham, AL at PrideStaff

Date Posted: 8/24/2018

Job Snapshot

Job Description

PrideStaff has clients in the area searching for experienced, proven individuals to assist with temporary, temporary-to-hire and direct hire positions. We are looking for people who are professional and who can represent any company well.  

PrideStaff can offer you a wide-range of rewarding career options. Whether you prefer the freedom and variety of temporary work or the enjoyment of a full-time position, PrideStaff can help you find the job that best matches your skills and interests.  With PrideStaff, you will be treated fairly, with courtesy and respect.  Work with a Staffing and Recruiting agency that works for you!

Responsibilities:

  • Represents the company in a courteous and professional manner.
  • Performs reception area functions including answering the telephone, greeting guests in the front office, directing calls, and individuals to the appropriate area or personnel.
  • Handles routine questions regarding procedures and general company operations.
  • Ensures that work area is secure, organized, neat, and well maintained, this includes public work areas (work center, training room, conference rooms, etc.).
  • Maintains awareness and helps coordinate current and future company functions and activities serving as a resource for other company personnel.
  • Practices good communication and customer service skills.
  • Performs routine miscellaneous support tasks, such as data entry, filing, opening and distributing mail, faxing information, word processor functions, or printing and binding of materials for various departments.
  • Maintains in-house postage machine and also prepares outgoing domestic and international mail, including labeling and preparing mailing materials using various mailing services (USPS, FedEx, UPS, DHL, etc.).
  • Orchestrates company personnel business meetings as needed.
  • Assists with scheduling and arranging business travel for employees or guests when requested.
  • Maintains relationships with hotel staff and re-negotiates corporate rate contracts on an annual basis.
  • Circulates and distributes inter-office publications, memorandums, notifications, etc.
  • Monitors maintenance and repairs of office equipment.
  • Monitors and orders office supplies.
  • Maintains supply of company forms and produces correspondence and other documentation as needed.
  • As requested by departmental leadership, records meeting minutes and disseminates in a timely manner.
  • Maintains confidentiality of company information.


Requirements:

  • Must have the ability to work during the day 40 hours a week M-F 8am-5pm.
  • Must have a least 2 year of experience.
  • Proven background and experience in both administration and customer service role.
  • Must be computer literate with strong knowledge of MS Office products.
  • Knowledge of principles and practices of basic office management and organization.
  • Exceptional Interpersonal and communication skills
  • Ability to operate standard office equipment, including but not limited to, computers, telephone systems, calculators, copiers and facsimile machines.
  • Ability to follow oral and written instructions.
  • Ability to answer calls/communicate with mobile units to send the appropriate response.
  • Ability to respond to emergency and non-emergency calls for assistance/information.